Document Lifecycle Automation through iBPMS

July 1, 2015 – AURA (www.auraportal.com), a global provider of AuraPortal. Business Process Management (BPM) software, positioned at the Top of the “Visionaries” in Gartner’s “Magic Quadrant for iBPMS 2015“, has announced announced that the Document Management iBPMS optimizes and controls the entire document lifecyle: Capture and Creation, Storage, Flows, Access and Elimination.

• Capture. The documents which come from External Users: customers, suppliers, etc. who maintain a digital relationship with the entity and can therefore participate in the process flows, will have been introduced by the External Users via an initial Message or Task, and will be integrated in the system. As a result the entity will not need to do any work.

• Creation. The majority of the internally-generated documents are created in the context of a specific activity (hence will be included in a process), and will be created automatically by the system itself (using sophisticated templates and actual data from the process) hereby achieving substantial savings in times and costs.

• Storage. The captured or created documents will automatically be stored in the processes (electronic file) and/or in the corresponding libraries. This storage, which can be extremely complex due to the vast amount of control elements and advanced searches provided by the BPMS, is automatic and complies with the stipulated Rules for each specific process class.

It is known as “Virtual Intelligent Storage”. In AuraPortal this system is extremely effective as it generates a multidimensional matrix system indexed by all the criteria used to control, search, manage or eliminate each document.

• Flow, Access and Elimination. When designing the tasks of a process in which some Users may be wish to carry out actions with documents (queries, modifications, approvals, elimination, etc.), the necessary documents will have been included in the tasks.

Thus, there is no need to search for documents as most will be readily available for the authorized task performer to consult, modify, approve or eliminate.